Innovative Procurement and Contracting

Government:

City of Carlsbad

Category:

Digitization, Process Improvement

Budget:

Budget Exists

Procurement Method:

Below RFP Threshold
View doc

Application Period:

October 16, 2019 - November 20, 2019

Q&A Period:

October 16, 2019 - November 6, 2019

Challenge

The City of Carlsbad is seeking a innovative solution to streamline procurement for our departments..

Background

The City does not have a centralized contracting nor procurement office. There are standards within the municipal code and state law that make procurement complicated and lengthy. There are also few procurement systems that are user friendly and provide management with visibility into the purchasing and contracting within departments and cross-departmentally. 

This system leads to:
  • Lengthy procurement
  • Lack of visibility in contracting
  • Inconsistent management
  • Avoidance or procurement workarounds

Requirements & Outcome

The City is seeking a partner to not just suggestion digital procurement improvements but also help analyze the existing procurement and contracting process. A successful partner would be able to:
  • Perform an "as is" analysis
  • Make recommendations regarding a "to be" system
  • Understand existing digital solutions to improve the process and make recommendations
  • Make recommendations on changes to the city contracting rules to improve efficiency, reduce waste and improve internal controls