Solution for better access management at Cuyahoga County Jail

Government:

Cuyahoga County

Category:

Data Collection, Public Safety

Budget:

Budget Not Determined Yet

Procurement Method:

RFP Bus
View doc

Application Period:

October 16, 2019 - November 20, 2019

Q&A Period:

October 16, 2019 - November 6, 2019

Challenge

The Cuyahoga County Sheriff's Department is seeking a seamless solution to improve access management for our jail facility.

Background

The Cuyahoga County Jail is a frequent destination for volunteers, outside agencies, and liaisons to conduct interviews or programming with inmates. Currently, upon arrival, preapproved visitors are issued mailing labels as disposable identification badges. Visitors who enter or exit may or may not be entered in the current system, a Microsoft Access database, based on the workload of the officer at that time. The result may be an inaccurate accounting of on-site visitors at any given moment.

Requirements & Outcome

The Sheriff's Department is seeking a technology solution that will improve access management of the Cuyahoga County Jail. Proposed solutions should include:

  • A registration process for gaining access to the facility that includes the ability to predetermine the overall time frame access is permitted,
  • Automatic alerts when an approved visitor is not listed as a departure within a predetermined time frame, 
  • The ability to print disposable ID badges for approved visitors, which can be scanned when entering or exiting the facility. Disposable ID badges should not have the possibility of being reused for future entry,
  • Scanning capabilities to work in workload with barcodes on current employees and/or approved contractor ID badges,
  • Reporting capabilities to determine the frequency of jail access. Data of interest to be captured include dates and times of access, the nature of the visit, and the name of the inmate/s being interviewed with the inmates’ current location, if applicable, and/or approved programming area with approved predetermined date and time, and
  • The ability to enter notes pertaining to the person entering the jail.